GLOSSARY
Our clear concise definitions of the plethora of terms used in the therapy community is your key to understanding and communicating with your team.
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Often we will speak with you by phone prior to the initial visit to prepare for your child's evaluation or screening. If there are previous reports or written information available, please send them for our review when you return the New Patient Information Packet. We request that you complete and return the detailed parent information packet and online Sensory Profile at least 3 days prior to the initial evaluation, screening or treatment session. By taking the time to complete this material before the initial visit, your therapist’s understanding of your child during the first visit will be greatly enhanced. It will also help you formulate thoughts regarding your concerns about your child's strengths and weaknesses.
On the day of the appointed first visit, you and your child will enter our parent and child- friendly waiting area. Please make yourself comfortable until your therapist greets you. You will then go to a private room where the therapist will begin getting to know you and your child. If your child is school age, you may opt to remain in the waiting area while the therapist is meeting with your child.
Assessment with children often looks like play. Young children often do not realize that they are being evaluated and many leave the session asking when they can come back and play. The first sessions(s) are designed to assess your child's level of functioning and to determine factors that may interfere with age appropriate skill acquisition. Generally the sessions are about 1-2 hours and combine structured and unstructured activities. At the end of the session the therapist will make recommendations, and if therapy is indicated, you can set goals that reflect your priorities for your child.
Depending on the reason your child was referred, we might evaluate:
Postural control and core strength
Eye-hand coordination
Visual perception
Fine motor skills including dexterity, grasp, coloring, and cutting
Handwriting
Gross motor skills, strength, endurance, and coordination
Motor planning
Self-help skills, such as dressing, grooming, toileting and feeding
Sensory processing (how your child processes sound, sight, touch, movement, and other sensations, and responds to them)
Self regulation
Activities of Daily living
Speech, language and oral motor skills
A screening is conducted over 1-1½ hours depending on your child’s age, directly targets your areas of concern, and includes limited standardized testing. Specific tests are selected to meet your child’s unique needs. The follow-up consists of a phone call or in-person meeting to discuss our recommendations and establish goals, but does not include a written report.
An evaluation is more comprehensive. It requires two hours and examines your child’s postural control, gross and fine motor skills, eye-hand coordination and sensory processing. Specific tests are selected to meet your child’s individual needs. In approximately 6 weeks, you will receive a comprehensive report that summarizes the information gathered, an analysis of the testing data, recommendations for home and/or school and goals for occupational therapy, if recommended.
You are the parent, and you know best how your child will function in a testing situation. You are always welcome to accompany your child into the testing rooms. With younger children we encourage you to sit in to minimize separation issues. We are especially happy to have you in the testing room if your child will pay full attention to the examiner and follow his/her instructions. We ask that you sit as quietly as possible so the examiner can develop rapport with your child and begin building a therapeutic relationship. You can leave the room at your discretion, if you feel you are a distraction to your child.
Many rooms have one-way mirrors, so that you can observe the assessment if that is your preference, or you can relax in the waiting room. In either case, we will leave a few minutes to spend with you after the session. We do not like to discuss children in front of them, so if the situation or timing does not permit a full discussion, please make a phone appointment before you leave the office and we will discuss the results of testing with you as soon as possible.
Our goal is to help you and your child feel as comfortable and playful as possible. While we understand that the process is stressful for all, we do our best to minimize stress and maintain open communication.
ABA is a behavioral methodology that systematically applies interventions based upon principles of learning theory and operant conditioning to develop adaptive, prosocial behavior and reduce maladaptive behavior. In ABA targeted behaviors are rewarded with positive reinforcement in order to strengthen/increase the frequency of those behaviors. Treatment techniques include: Discrete Trial Training (DTT), Natural Environment Training (NET); Pivotal Response Training (PRT) and Picture Exchange Communication System (PECS).
Asperger syndrome is considered a high functioning form of autism and is no longer a separate entity under the DSM 5. AS is characterized by significant difficulties in social interaction, nonverbal communication, and restricted and repetitive patterns of behavior and interests. It differs from other autism spectrum disorders by its relative preservation of linguistic and cognitive development. Although not required for diagnosis, physical clumsiness and atypical use of language are frequently reported. For more information, please click here.
Autism is an umbrella term for a complex developmental disability also known as Autism Spectrum Disorder (ASD). Three core features of autism are: a) social and communication deficits, including difficulty with verbal and non-verbal communication, socialization, and play/leisure skills, b) fixated interests and repetitive or sgterotypical behaviors, such as stacking, lining up or spinning toys, and hand flapping, and c) sensory procesing irregularities, including poor motor planning. Children on the autism spectrum have a wide range of behaviors and abilities. There’s a saying that goes, “If you’ve met one kid with autism, you’ve met one kid with autism.”
Often we will speak with you by phone prior to the initial visit to prepare for your child's evaluation or screening. If there are previous reports or written information available, please send them for our review when you return the New Patient Information Packet. We request that you complete and return the detailed parent information packet and online Sensory Profile at least 3 days prior to the initial evaluation, screening or treatment session. By taking the time to complete this material before the initial visit, your therapist’s understanding of your child during the first visit will be greatly enhanced. It will also help you formulate thoughts regarding your concerns about your child's strengths and weaknesses.
THE POTS PROCESS BEGINNING TO END
The first step in helping your child is gathering information about your concerns and your child’s medical and developmental history through written intake forms. We are also happy to review any prior reports that are relevant.
Before your first appointment, please have your pediatrician, neurologist or other physician provide a prescription for occupational, physical, speech or feeding evaluation and treatment, with the appropriate diagnostic code. We will make a copy for you for your records.
A pre-evaluation phone interview to review your paperwork so we can maximize our face-to-face time with your child.
An initial evaluation or screening in-person or remotely will take between 45 minutes and an hour and 15 minutes depending on your child’s age and the complexity of the presenting problems. A comprehensive evaluation my require a second evaluation session.
Informing conference: Within 3 days we will meet with you on the phone or through video-conferencing to review the results of the evaluation, make recommendations, prioritize goals and schedule therapy, if warranted.
Re-evaluation: A re-evaluation will be scheduled a minimum of every 6 months to review your child’s progress and update his/her goals. If your child has not been at POTS for 3+ months an initial evaluation or re-evaluation will be required.
Discharge: When your child has met his/her goals we will celebrate the hard work and success and make recommendations for community and home based activities to keep up his/her skills After discharge: The POTS team is always here for you to consult with
On the day of the appointed first visit, you and your child will enter our parent and child- friendly waiting area. Please make yourself comfortable until your therapist greets you. You will then go to a private room where the therapist will begin getting to know you and your child. If your child is school age, you may opt to remain in the waiting area while the therapist is meeting with your child.
Assessment with children often looks like play. Young children often do not realize that they are being evaluated and many leave the session asking when they can come back and play. The first sessions(s) are designed to assess your child's level of functioning and to determine factors that may interfere with age appropriate skill acquisition. Generally the sessions are about 1-2 hours and combine structured and unstructured activities. At the end of the session the therapist will make recommendations, and if therapy is indicated, you can set goals that reflect your priorities for your child.
Depending on the reason your child was referred, we might evaluate:
Postural control and core strength
Eye-hand coordination
Visual perception
Fine motor skills including dexterity, grasp, coloring, and cutting
Handwriting
Gross motor skills, strength, endurance, and coordination
Motor planning
Self-help skills, such as dressing, grooming, toileting and feeding
Sensory processing (how your child processes sound, sight, touch, movement, and other sensations, and responds to them)
Self regulation
Activities of Daily living
Speech, language and oral motor skills
A screening is conducted over 1-1½ hours depending on your child’s age, directly targets your areas of concern, and includes limited standardized testing. Specific tests are selected to meet your child’s unique needs. The follow-up consists of a phone call or in-person meeting to discuss our recommendations and establish goals, but does not include a written report.
An evaluation is more comprehensive. It requires two hours and examines your child’s postural control, gross and fine motor skills, eye-hand coordination and sensory processing. Specific tests are selected to meet your child’s individual needs. In approximately 6 weeks, you will receive a comprehensive report that summarizes the information gathered, an analysis of the testing data, recommendations for home and/or school and goals for occupational therapy, if recommended.
You are the parent, and you know best how your child will function in a testing situation. You are always welcome to accompany your child into the testing rooms. With younger children we encourage you to sit in to minimize separation issues. We are especially happy to have you in the testing room if your child will pay full attention to the examiner and follow his/her instructions. We ask that you sit as quietly as possible so the examiner can develop rapport with your child and begin building a therapeutic relationship. You can leave the room at your discretion, if you feel you are a distraction to your child.
Many rooms have one-way mirrors, so that you can observe the assessment if that is your preference, or you can relax in the waiting room. In either case, we will leave a few minutes to spend with you after the session. We do not like to discuss children in front of them, so if the situation or timing does not permit a full discussion, please make a phone appointment before you leave the office and we will discuss the results of testing with you as soon as possible.
Our goal is to help you and your child feel as comfortable and playful as possible. While we understand that the process is stressful for all, we do our best to minimize stress and maintain open communication.
All of our therapists are licensed by the State of New Jersey and do not require written physician's prescription for assessment and treatment, but we DO prefer a written prescription prior to your first visit. A written prescription may be helpful to assist you in collecting reimbursement from your insurance carrier. We suggest that you make a copy of the prescription to save the copy for your records. A prescription does not guarantee reimbursement.
We wish we could answer that question! Length of treatment depends on numerous variables including the child’s age, the child’s strengths, scope and complexity of the problem, and frequency of attendance, to name a few. In my experience I have found that when therapy is indicated twice a week, children who come twice a week generally improve more than twice as fast as children who have therapy once a week. We can not predict in advance how rapidly an individual child will respond to treatment, but as a rule of thumb, when the child is improving rapidly, that is the time to provide more therapy, rather than back off.
There is high demand for therapy after school hours. Children with flexibility in their schedules can usually be accommodated more rapidly. Contact us (and leave your email and daytime phone number and our office manager will work with you to find an available time slot(s).
At POTS, to ensure our standard of care, we do most of our therapies on a one-to-one basis with highly skilled and experienced therapists. We are committed to providing the best treatment for your child's specific needs. Scheduling is based on the time of day the child is available, child's needs, family schedule, therapist's schedule and therapist's areas of specialization.
Monday through Thursday: 7:45 am - 6:30 pm
Fridays: 7:45 am-3:00 pm in the winter and 6:00 pm in the summer.
Saturdays: Closed
Sundays, 9:00 am- 12:30 pm
POTS is open 12 months a year. Summer schedules are sometimes altered to accommodate children’s camp schedules, vacation schedules and therapist vacations
All appointments must be cancelled 24 hours prior to your scheduled appointment time or you will be charged a cancellation fee. If you do not show up for an appointment you will be billed in full for the session.
Effective care requires a commitment from the child's family and therapist. Regular attendance is crucial for therapy sessions to be meaningful and effective. Working together as a team, we can accomplish the best outcomes for your child and family.
Reasons for absence should therefore be limited to parent or child illness or other family emergencies. If you or your child is ill, we prefer that you cancel rather than spread illness. Exposure to upper respiratory, flu, chicken pox and other infectious diseases is potentially dangerous to other children and therapists. Cancellations should be made as far in advance as possible, and a minimum of 24 hours prior to your child's designated therapy time. If you have any questions about whether or not you should bring your child for therapy, please call and ask your child’s OT. While it is often difficult for your therapist to find other openings each week, missed sessions should be rescheduled whenever possible.
If your child is absent from therapy 25% of the time, or more, for two consecutive months, or there is an extended pattern of non-attendance, POTS may discontinue your appointed time. We encourage you to communicate frequently with your therapist in order to best accommodate your child's particular needs and to try to prevent disruptions in your child’s care.
A parent interested in attempting to get occupational therapy services covered by their school district will first have to contact their child’s case manager with their concerns. Upon approval, our office will then contact the special services department to obtain a purchase order. Once we receive the purchase order, you can schedule your child’s evaluation and/or treatment sessions.
You would obtain an insurance claim form directly from your insurance carrier and complete it as directed. You would then submit the claim form along with the PAID statement/s you receive from our office to your insurance carrier. The claims address will be located on the back of your insurance card.
A coverage gap exception is a waiver from a healthcare insurance company that allows a customer to receive medical services from an out of network provider at an in network rate.
A coverage gap exception is not the same as appealing a denied claim. A gap exception is a preemptive request for known benefits.
DIR is a developmental model posits that children with deficits in relating and communicating, including those with autism, have restrictions in the stages of functional emotional development. By mastering emotional milestones that were missed in early development and are critical to learning, children can achieve social, emotional, intellectual growth and learn to relate, love, communicate and think logically and creatively. Treatment addresses mitigating surface symptoms and behaviors. The DIR Model was pioneered by Dr. Stanley Greenspan. “Floortime” is the primary treatment approach.
The child with DCD (dyspraxia) has difficulty thinking of, planning, sequencing and/or executing skilled movements especially novel movement patterns, which limits the performance of motor skills. Children may present with repetitive behaviors or restrict themselves to a few simple movement paradigms such as lining up toys or throwing. They often have difficulty imitating (as in Simon Says) and/or following directions for movement and appear clumsy.
A specific learning difficulty which affects children’s ability to acquire math skills, limiting their ability to perform arithmetic operations, learn number facts and execute mathematical procedures. It can exist in children with normal or superior intellect, and does not imply low intelligence or poor educational potential.
Difficulty thinking of, planning,organizing, sequencing and/or executing skilled movements, especially novel movement patterns, which limits the performance of motor skills. Children may present with repetitive behaviors or restrict themselves to a few simple movement paradigms such as lining up toys or throwing. They often have difficulty imitating (as in Simon Says) and/or following directions for movement and appear clumsy. Dyspraxia is a sub-type of Sensory-Based Motor Disorder.
The cornerstone, or engine that drives the DIR model. It is 1. A specific technique where for 20 or more minutes mommy or daddy gets down on the floor with the child; 2. A general philosophy that characterizes all the interactions with the child, because all interactions have to incorporate the features of Floortime as well as the particular goals of that interaction, be it speech therapy or occupational therapy or a special set of educational goals. Floortime utilizes two primary techniques: 1. Following the child's lead; harnessing the child’s natural interests. 2. Joining the child's world and pulling him/her into a shared world in order to help him/her master each Functional Emotional Developmental Capacity.
IM is an assessment and treatment tool administered to improve attention, coordination, motor planning, sequencing and timing, and language processing. It can benefit children with sensory processing disorders, coordination deficits, motor planning challenges, attentional deficits, aggression and impulsivity.
Subtle spontaneous body adjustments that enable us to maintain our center of gravity and our shift weight, keeping the head and body in alignment. These movements enable us to sit up and stand straight, and prepare the motor system for isolated voluntary motor activity. If we can’t make the small movements extraneous do movement, become necessary.. For example, we need to stand a certain way to kick a ball effectively.
A “fight or flight” response to sensation, such as being touched unexpectedly or loud noise, frequently experienced by children with Sensory Over-Responsivity (SOR). Children who are sensory defensive attempt to avoid or minimize those noxious sensation, for example, withdrawing from touch and plugging their ears in a noisy place.
Children with SOR are more sensitive to sensory stimulation than most others children. Their bodies feel sensation too easily or too intensely, and they tend to react negatively or with alarm to sensory input which is generally experienced as harmless or non-irritating.Thus they often are “sensory defensive,” and try to avoid or minimize sensations, such as, withdrawing from being touched or covering their ears to avoid loud sounds.
Sensorimotor skills involve the process of receiving sensory input and producing a motor response . Sensory information is culled from our bodies and the environment through our sensory systems (vision, hearing, smell, taste, touch, vestibular, and proprioception), and is then organized and processed to enable us to produce an movement response to support success in daily tasks. Motor planning is a critical part of sensorimotor skills.
Also known as sensory overstimulation; it occurs when sensory experiences from the environment are too great for an individual’s nervous system to successfully process or make meaning from the sensory experience. A common example of this is a carnival/fair including the smell of barn animals and food, sound of other screaming children, amusement rides, and buzzers from games, car engines revving, touch stimuli from bumping into people within a crowd, the visual input of fast paced movement including blinking lights, fast moving rides, people and cars etc. In this example there is an abundance of sensory experiences entering the carnival goers nervous system all at once, which commonly leads to shut down, tantrums, or other negative behaviors that are associated by an overwhelmed nervous system (or sensory overload) that can not efficiently process the smell, sound, taste, touch, sight, and movement of the environment all at once.
Also known as Sensory Processing Disorder (SPD): A neurological disorder that results from the brain's misinterpretation of sensory information such as touch, sound and movement. Sufferers may be overwhelmed by sensation, crave it or fail to register it. SPD may result in challenges in motor skills, learning, social/emotional skills, attention and behavior.
An occupational therapy technique that utilizes meaningful activities to enhance registration, intake and integration of sensory information for adaptive functioning in daily life. It is best provided in a sensory gym that offers frequent intense sensory input that is not typically available elsewhere.
A condition in which children misinterpret everyday sensory information, such as touch, sound and movement. Some feel bombarded and overwhelmed by sensory information; others don't tune into the sensory information (sounds, sights, etc,) around them. Some seek out intense sensory experiences, some avoid them and others ignore sensory input.
Individuals who are under-responsive to sensory stimuli are often quiet and passive, disregarding or not responding to stimuli of the usual intensity available in their sensory environment. They may appear withdrawn, difficult to engage and or self absorbed because they do not detect the sensory input in their environment. Their under-responsivity to tactile and deep pressure input may lead to poor body awareness, clumsiness or movements that are not graded appropriately. These children may not perceive objects that are too hot or cold or they may not notice pain in response to bumps, falls, cuts, or scrapes.
An auditory adjunct to sensory integration treatment provided through specialized headphones using specially filtered and gated music to achieve goals such as improved self-regulation, spatial awareness, decreased tactile defensiveness and improving attention. CD’s are selected by the therapist to achieve specific goals and usually upgraded or changed every 2 weeks. Must be provided by an occupational therapist trained in this technique.
Movement, which stimulates the semicircular canals, which enables us to coordinates the movements of our eyes, head and body which affects balance, muscle tone, visual-spatial perception, auditory-language perception and emotional security. Spinning, turning, flipping, and climbing provide vestibular input.
The ability to recall or remember the visual details of what was seen. Long-term visual memory refers to the ability to remember something seen in the past. Short-term visual memory refers to the ability to recall something that is seen very recently. It is essential for recognizing letters, sight words, spelling and reading comprehension.
The ability to discern where objects are in external space, including one’s body parts. It enable us tell how far objects are from oneself and from each other, and develop spatial concepts, such as right and left, front and back, and up and down. It essential for map reading, math, reading and sports.


